Notarial Practices

Notarization of Documents in Australia

Role of a Notary Public

In Australia, Notary Publics are lawyers with additional qualifications who are authorized to witness signatures, certify documents, and perform other wide-ranging legal functions. They play a critical role in preparing and certifying documents for use overseas.

Types of Documents Notarized

Notaries in Australia notarize various documents, including:

  • Legal documents (e.g., powers of attorney, wills, contracts).
  • Corporate documents (e.g., company constitutions, resolutions).
  • Personal documents (e.g., birth certificates, marriage certificates).
  • Academic documents (e.g., degrees, transcripts)

The Notarization Process

  1. Document Preparation: The document to be notarized should be complete without any blank spaces.
  2. Appointment with a Notary: Individuals seeking notarization need to make an appointment with a Notary Public.
  3. Document Review: The Notary will review the document for its nature and purpose.
  4. Witnessing Signatures: For documents requiring a signature, the Notary will witness the signing.
  5. Certification: The Notary certifies the document by affixing their seal and signature, thereby authenticating it for international use.

Verification of Identity

The Notary will require proof of identity, typically a passport or driver’s license. For corporate documents, evidence of the signatory’s authority in the company may be required.

Notarization vs. Apostille

Notarization is the first step in the authentication process. For countries part of the Hague Apostille Convention, an Apostille may be needed after notarization. For others, further legalization by the consulate or embassy of the destination country in Australia might be required.