Notarial Services

Notarial Services 公证服务

Notary Public 公证

NOTARY PUBLIC 

The office of a notary public had its origin in the ancient Rome.  In 1279 notary public was introduced into England,   the Archbishop of Canterbury was authorised by the Pope Nicholas III to appoint notaries in England.  The Public Notaries Act 1801 empowered the Court of Facilities of the Archbishop of Canterbury to admit notaries to the profession.  The Legal Services Act 2007 preserves the jurisdiction of the Court of Faculties to admit and enrol notaries in England and Wales.  The Master of the Faculties acts as an approved regulator regarding to the notarial activities.

In accordance with the Halsbury’s Law of England, 5th ed, (London LexisNexis 2009) Vol 66, para 1412, , the meaning of a notary public is “a legal officer appointed by the Court of Faculties, whose general role, amongst other matters, to draw, attest or certify, under an official seal, documents which are intended for use in other jurisdiction.  A notary may also prepare wills or other testamentary documents, note or certify transaction relating to negotiable instruments and draw up protests or other formal papers relating to shipping and the cargo conveyed therein.  The office further confers the right to administer oaths and declarations.”

NOTARY PUBLIC IN QUEENSLAND

The name of “public notary” and “notary public” are used interchangeable in the Court of Faculties. Notary Public in the State of Queensland Australia is appointed by the Court of Faculties in England.

There is no law, statutory or otherwise prescribing the formal parts of a notarial act, it has been said in Brooke, A Treatise on the Office and Practice of a Notary in England, 9th ed (1939) p46 that the essential parts of a notarial acts in public form are:

“first, the title, the date and place of execution, the names of the notary, parties and witnesses, and a statement of the fact of the parties appearing before the notary and of their reason for doing so; second, the document or transaction which is the subject of the act; third, a statement to the effect that the instrument was read to the parties and approved by them; fourth, the signatures of the parties and witnesses; and, fifth, the signature and seal of the notary himself.

Where the notarial acts in private form, the essential requirements in a notarial certificate are the following:

  1.  the name of the notary;
  2. a statement that the notary is duly admitted to practise in the place of issue of the certificate;
  3. the names of the signatories and the capacity in which they have executed the document, whether on their own behalf or in an official or representative capacity;
  4.  a statement authenticating the signatures of the parties and, where appropriate, indicating that evidence has been produced to the notary proving the capacity in which they have executed the document and their authority to do so;
  5. the place and date of issue of the certificate; and
  6. the signature and seal of the notary.

NOTARY IN THE PEOPLE OF CHINA 

The Legislation was passed in 2005 and commenced on 1 March 2006.  The third amendment was passed on 1 September 2017.

In accordance with article 2 of the Legislation, notarization means certifying the authenticaity and legality of a legal act, a document or a fact of legal significance according to the statutory procedures.

Unlikely in Australia, a notary in China  upon request, may perform a board range of notarial acts.  Article 11 provides that a notary in China may perform the following notarial acts:

  1.   contract;
  2.   inheritance;
  3.   authorization, declaration, bestowal, will;
  4.   distribution of property;
  5.   bidding and tendering, auction;
  6.   marriage status, kindred relationship, adoption relationship;
  7.   birth, existence, death, identity, experience, education background, degree, job title, professional technical title, having or not having illegal and criminal record;
  8.   articles of association;
  9.   preservation of evidence;
  10.   signature, seal and date as indicated in a document, duplicate or photocopy of a document conforming with the original document; and
  11.   other matters that a natural person, legal person or any other organisation voluntarily requests for notarization.

Article 28 of the legislation provides a notary when performing notarial acts, must examine the following:

  1.   the identity of the party concerned, the qualifications for requesting for the notarial act and the corresponding rights;
  2.   whether the documents are complete, whether the meanings are clear and whether the signature and seal are complete;
  3. whether the certification materials are authentic, lawful and adequate; and
  4. whether the matter under request for notarization are genuine and lawful

中华人民共和国公证员

中华人民共和国公证法于2005年8月20日通过。自2006年3月1日起施行。公证法第二条说公证是依照法定程序对民事法律行为,有法律意义的事实的真实性,合法性予以证明的活动。

第十一条订明,中国公证员可以办理以下事项:

  1.    合同;
  2.    继承;
  3.    委托,声明,赠与,遗嘱;
  4.    财产分割;
  5.    招标投标,拍卖;
  6.    婚姻状况,亲属关系,收养关系;
  7.    出生,生存,死亡,身份,经历,学历,学位,职务,职称,有无违法犯罪记录;
  8.    公司章程;
  9.    保全证据;
  10.    文书上的签名,印鉴, 日期, 文书的副本,影印本与原本相符;
  11.    自然人,法人或者其他组织自愿申请办理的其他公证事项。

第十三条订明公证员不可以有下列行为:

  1.    为不真实, 不合法的事项出具公证书;
  2.    毁损,篡改公证书或者公证挡案;
  3.    以诋毁其他公证机构,公证员或者支付回扣,佣金等不正当手段争揽公证业务;
  4.    泄露在执业活动中知悉的国家秘密,商业秘密或者个人隐私;
  5.    违反法规,国务院司法行政部门规定禁止的其他行为。

第二十八条订明当公证员办理公证时,应根据不同公证事项的办理规则,分别审查下列事项:

  1.     当事人的身份,申请办理该项公正的资格以及相应的权利;
  2.    提供的文书内容是否完备,含义是否清晰,签名,印鉴是否齐全;
  3.    提供的证明材料是否真实,合法,充分;
  4.    申请公证的事项是否真实,合法。

 

澳大利亚有关处理公证注意事项

根据《中华人民共和国公证法》确立的真实、合法原则,参照2017年8月14日《司法部关于公证执业“五不准”的通知》相关精神,申请人申请办理涉及处分房产或其他重大财产的有关公证,应提交房产证明或财产权属证明、身份证明、夫妻关系证明等办证材料原件,且驻外使领馆作为行使公证职能的国家机关应对有关材料的真实性进行审查核实。鉴于驻外使领馆不具备对上述材料进行实质审查的条件,因此不再办理上述公证。

涉股权交易、贷款、行使股东投票权利等公司事务类公证根据上述原则亦不予办理。

涉房产或其他重大财产处分的委托公证,应当遵循“重大事项一次一委托”的原则,一份委托书中不得同时出现授权受托人办理抵押、解押、出售等2项或以上重要事项的内容;不得设定委托不可撤销、受托人代为收取售房款等类似内容;不得出现“本委托书可反复使用”等类似内容;应明确委托期限,不得出现“至委托事项办理完毕为止”等类似内容。涉股权交易、贷款、行使股东投票权利等公司事务类公证参照上述原则办理。

如申请人选择在澳大利亚公证机构办理涉房产或重大财产处分事项、或涉股权交易、贷款、行使股东投票权利等公司事务公证,且办妥澳大利亚外交贸易部或驻各州、领地办事处认证,中国驻澳使领馆可按规定对上述文件办理领事认证。同时,申请人须自行承担不被国内用文单位接受等风险。